Farm Automation
Stop doing the same computer job over and over. Practical automation for farms in Dumfries and Galloway, from simple file processing to multi-system workflows.
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Farm automation software, Dumfries & Galloway
Less Admin for Dumfries & Galloway Farms. More Time Farming.
Based near Dumfries. We connect the systems your farm already uses and automate the repetitive office work between them.
Scotland's dairy heartland
Milk Data In. Reports Out. Nobody Retyping It.
Processor files, milk recording, herd software and the accounts package connected, with exceptions flagged for a person instead of every row.
Beef, sheep, mixed and forestry
Movements, Passports and Paperwork Without the Double Entry
Movement records, ScotEID and mart paperwork prepared from the systems you already keep, checked before they are submitted.
The problem
Your systems work. The gaps between them don't.
A Dumfries and Galloway farm generates information across herd and milk-recording software, field records, machinery software, spreadsheets, processor and creamery portals, the accounts package, supplier files, ScotEID, the mart and the paperwork for schemes and inspections. The individual programs may work perfectly well. The problem is what happens between them.
When two systems do not communicate, a person becomes the integration: exporting, copying, renaming, converting, checking and importing. That person has become the API. We remove that repetitive bridge work while keeping people focused on the work that needs judgement.
- Re-entering the same animal, field or invoice information into several systems
- Exporting CSV or Excel files and fixing columns before an import will work
- Rebuilding the same weekly or monthly report for the bank, the landlord or the agent
- One person knowing a process nobody else understands
- Checking several programs to find out whether something has happened
How we solve it“Keep the systems that work. Automate the gaps between them.”
What we build
Software that moves, checks and uses your farm data
From automatic file processing to complete web portals, we build practical software around the way farms in Dumfries and Galloway operate.
System Integration
Your systems do not talk. We introduce them. We connect the herd software, processor files, field records, machinery software and accounts package that currently need a person to move information manually.
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Farm Web Portals
Your farm information without being tied to one office PC. Give authorised users access to selected information through a secure browser-based portal, in the parlour, on the quad or at the mart.
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Reporting & Dashboards
Stop building the same report every week. Turn existing farm data into useful management information automatically, for you, the bank, the landlord and the agent.
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Bespoke Agricultural Software
When off-the-shelf does not fit, we build purpose-designed tools around the workflow your farm business actually needs. Built near Dumfries, supported locally.
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Historical Data & Migration
Years of data sit in archived spreadsheets, CSV files, desktop databases, processor reports and PDFs in the farm office. We extract, clean, validate and bring it together.
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Recognise any of these?
Farm-office jobs that can run automatically
If a job is repetitive, predictable and rules-based, software can usually do it consistently. These are the kinds of workflows we automate for farms across the region.
Dairy
- Process processor and creamery milk data
- Combine milk-recording and herd information
- Import feed information and match animal records
- Produce regular reports for the milk buyer and the bank
- Generate rule-based alerts
Beef & sheep
- Import movement information
- Match animal IDs between herd software and ScotEID exports
- Convert livestock exports and flag missing IDs
- Prepare mart and processor files
- Combine weights from several sources
Arable & forage
- Process field and machine exports
- Consolidate spray, fertiliser and silage records
- Convert machine-generated files
- Validate field identifiers
- Bring together yield information
Accounts & administration
- Prepare accounting imports
- Transform merchant, vet and contractor invoice exports and match reference numbers
- Flag unmatched transactions
- Create scheduled exports for the accountant
- Consolidate information across several holdings
Schemes, compliance & inspections
- Gather information from existing sources
- Pre-populate repeated information for the Single Application Form and scheme claims
- Check required fields and flag what is missing
- Organise supporting documents
- Maintain audit logs
Documents & files
- Rename, categorise and archive documents by rule
- Monitor folders for expected files
- Route PDFs, statements, invoices, passports and certificates
- Convert files into the formats other systems accept
Farm Admin Cost Calculator
Calculate the cost of repetition
Small tasks compound. Enter your own timings and hourly value to see how much time one repetitive process consumes on your Dumfries and Galloway farm.
- Hours a year
- 87
- Labour value a year
- £1,300
- Hours over three years
- 260
Want to know whether this process can be automated? Show us how you do it today.
Show Us What You Want to AutomateIllustration only. Time per task × frequency × people × hourly value. We never promise a fixed saving; we measure your process and show the calculation.
Small automations compound
- 0 hours a year from a 20-minute task every working day
- 0 hours over five years from that same task
- 0 hours over three years from five hours a week
- 0 minutes a day is all it takes to add up
How it works
Show us. We analyse. We build. It runs.
You do not need a specification. Show us the job exactly as it happens today and we take it from there.
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01
Show us
Show us the task exactly as it happens today, on a call or in a short screen recording. No technical explanation required.
Step 1 -
02
We analyse
We identify the repetitive steps, the systems and files involved, what can go wrong and where automation would help.
Step 2 -
03
We build
We develop and test the integration around your workflow, with validation and exception handling built in.
Step 3 -
04
We install
The required software is configured for your farm: local where it makes sense, cloud where it adds value.
Step 4 -
05
It runs
The process runs automatically, on a schedule, when a file arrives or on demand. You deal with exceptions only.
Step 5 -
06
We support it
Updates, compatibility maintenance, monitoring and support continue as part of your service.
Ongoing
Local
Why a local farm software partner matters
Dumfries and Galloway is a big, rural region with a lot of farms, long single-track roads and broadband that varies from one glen to the next. We are based here, so we build for that.
We come to the farm
Screen-share works, but sitting in the farm office with the person who does the job in Castle Douglas, Lockerbie or Newton Stewart is often faster. We visit farms across the region.
Built for rural connectivity
Suitable workflows run locally on the farm computer and catch up with the cloud when the connection allows. We are specific about which is which.
We know the local systems
Herd and milk-recording software, processor and creamery files, ScotEID exports, mart paperwork, machinery software and the accounts packages local farms actually use.
One local contact
A named person near Dumfries who knows your farm and your workflow, not a ticket queue somewhere else.
Data & security
Local where it makes sense. Cloud where it adds value.
Not every file needs uploading somewhere just because software has a cloud component. Where a job can be completed on the farm computer, keeping it local is a real trust benefit, and a practical one when the broadband drops.
Clear about your data
For every integration we explain the source, what the software does, where the result goes, what is kept, for how long and who can access it.
Minimum data, not everything
Each integration is designed around the minimum data it actually needs. We do not move a whole herd database because it is convenient.
Fails safely, not silently
Every important workflow has a clear state: successful, warning, failed or action required. If something goes wrong you are told.
Specific security controls
Secure authentication, encrypted communications, signed software updates, controlled user access, audit logs and regular supported updates.
Examples
All examples
What before and after looks like
Illustrative workflows for the kinds of farms found across Dumfries and Galloway, clearly labelled. Measured case studies replace them as implementations are measured.
Dairy · Farm Automation
Daily Milk Import for a Stewartry Dairy
120 hoursEstimated annual time released (20 min × 365 days) 1 listExceptions to review instead of every row
Beef & sheep · System Integration
Movement Exports for a Galloway Suckler Herd
0Rows re-typed by hand Before submissionWhen missing tags are caught, not after rejection
Mixed & arable · Reporting & Dashboards
Weekly Forage and Field Report for a Nithsdale Mixed Farm
104 hoursEstimated annual time released (2 h × 52 weeks) OvernightWhen the report is ready
Honest automation
What we do and what we don't
We do
- Start with one repetitive process, not a 'digital transformation' project
- Keep the software you already know and connect it
- Check what we can and flag what needs a person
- Show payback with your figures, not a generic promise
- Tell you when software will not create a genuine benefit
We don't
- Replace systems that already do their job
- Move bad data faster without validating it
- Take people out of decisions that need judgement
- Claim the average farm saves a fixed amount
- Call simple, reliable automation 'AI' when it isn't
From the blog
All posts
Practical reading for the farm office
Still Moving Farm Data by Hand?
If you regularly copy information between spreadsheets, farm software and online systems, there is a good chance it can run automatically. Here is how to tell.
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The Human API: When a Person Becomes the Integration
When Software A does not talk to Software B, somebody exports, edits and imports. That person has become the API. Here is what to do about it.
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How Many Hours Does This Spreadsheet Cost You Every Year?
A small daily task can become dozens of hours over a year. The useful question is not how long it takes once, but how often you do it.
Read postDo you work with farms across the whole of Dumfries and Galloway?
Yes. We are based at Mouswald near Dumfries and work with farms from Eskdale and Annandale to the Machars and the Rhins, and everywhere in between. The first review can be at the farm or online, and the software runs wherever your farm computer is.
Can you come out to the farm?
Yes, and we usually prefer to. Sitting in the farm office with the person who does the job is the fastest way to understand it. A screen-share works just as well if that is easier around milking or lambing.
Our broadband is poor. Will it still work?
Usually. Suitable workflows run locally on the farm computer and only need the connection for updates, monitoring and web dashboards. We are specific about which parts need connectivity rather than promising 'works offline' for everything.
We already have herd software.
Good. We are not trying to replace it. Our work often starts where your existing software stops: the manual steps between the processor file, the herd program, ScotEID and the accounts package.
It only takes 20 minutes.
How often? Twenty minutes every day is roughly 120 hours a year on a dairy farm. Frequency matters more than how small the task feels once.
What if it makes a mistake?
Important workflows include validation, logging, exception handling and human approval where it matters, such as movement submissions and scheme claims. Software should fail safely and tell you, not silently.
Start With One Repetitive Task
Show us what you do today, in the farm office or over a screen-share. We will show you what could happen automatically.
Show Us What You Want to Automate